On this page · 4 sections
A pre-production (PP) meeting is the last chance to catch a problem while it is still cheap to fix. Held well, it turns an order from a list of requirements into a plan with owners.
Who should attend
Production, merchandising, planning, stores or procurement, technical or quality, and packing or logistics. One missing department usually means one missing assumption.
What to cover
- Specification. Latest tech pack, bill of materials, measurements and any changes since confirmation.
- Approvals. Status of proto, size-set, pre-production and seal samples, with the comments that must reach cutting, sewing and finishing.
- Materials. Fabric and trims received or due, dye-batch release for shade, GSM and appearance, and shortages with an owner and a date.
- Capacity and loading. Style complexity, machines, manpower and the line the order will run on.
- Quality risks. Known critical operations, buyer-specific requirements, testing and product-safety checks.
- Packing and shipment. Packing instructions, carton marking, assortment, documents and booking.
- Risks and recovery. What could go wrong and what the plan is if it does.
Outputs
A written list of actions with an owner and a deadline for each, shared with every department, and a date to review progress.
Follow-through
The meeting only works if the actions are tracked. Review them at the daily cross-functional meeting, and escalate shortages, late approvals and specification changes the same day.
Run an order through the cut-to-pack readiness checklist before the meeting to find gaps early, or see how Muhammad Ijaz Anwar works across these functions.